EDB Report Summary of Bids and Projects

Quick Bids (Central)

• Ardingly Court (Jul-24): Ordered benches worth £397.93; total-
• Brooke Mead (May-23): Soil purchased, pots pending purchase by SB; total bid £420.00. Completion by Simon.
• Lavender House (Jul-23): Installation of sleeper planter; total bid £1,000.00. Managed by Robert Woodbridge.
• Lavender House Social Club (Sep-24):
• • Trip to Stanmer Park, grant-funded; total bid £190.00. Lucy Beasley to pay.
  • Bingo sessions, grant-funded; total bid £960.00. Lucy Beasley to pay.
• Leach Court (Jul-24): Compost and bark; total bid £570.00. Managed by Simon.
• Leach Court (Jul-22): Various activity tasters including minibus, yoga, and crafting supplies; total bid £1,000.00. Completion by Simon.
• Leach Court (May-24): Activity outings with minibus invoice pending; total bid £675.00. Lucy Beasley to pay.
• Somerset Point (Sep-24):
• • Day trips; total bid £1,000.00. Invoice managed by minibus company; LB to pay.
  • Activity tasters managed by SB; total bid £1,000.00. Completion by Simon.
• Somerset Point Gardening Group (Jul-24): Garden items; total bid £723.78. Managed by Simon.
• Friends of Theobald House RA (Mar-23): Irrigation project for community garden; total bid £1,000.00. Managed by Simon.

Main Bid Summary

1. Essex Place (20/21 Additional Work):
2. • Description: Adjust existing cycle racks in cycle shelter for easier access.
   • Notes: No costs listed on the tracker. Project on hold for new contractor.
3. Grosvenor Centre Management Committee (May-24):
4. • Description: Community room items.
   • Job Notes: Funds held until a new account is opened.
   • Bid Amount: £9,060.95.
   • Extra Notes: LB ordered items worth £339 and £951.88 on 10/10/24.
5. Hanover (20/21):
6. • Description: Installation of bird spikes on fire escape at 9-16 Westmount.
   • Job Notes: JJ Pest Prevention involved, DLO to be used. FireGel chosen as a humane option with Panel approval.
   • Bid Amount: £8,285.36.
   • Extra Notes: Managed by Simon.
7. Sloane Court Tenants (May-24):
8. • Description: Seated yoga classes.
   • Job Notes: Various payments made on 03/07/24 (£200), 18/07/24 (£150), 11/09/24 (£350), and 09/10/24 (£150).
   • Bid Amount: £2,400.00.
   • Extra Notes: LB to pay.
9. Transsober (Apr-23):
10. • Description: Core running costs.
    • Job Notes: Payments made on 01/06/23 (£1,000), 31/08/23 (£1,000), and 27/03/24 (£1,000).
    • Bid Amount: £6,272 - Extra Notes: LB to pay.
11. Wiltshire House Residents Association (Oct-23):
12. • Description: Deep clean of lobby and laundry room.
    • Job Notes: Waiting for start date with contractor.
    • Bid Amount: £1,320.00.
    • Extra Notes: Issue with securing contractor; confirmation needed if residents still want the service.

Main Bids Summary (East)

Robert Lodge (Underspend March 22):

• Description: Purchase of various items for communal areas as part of the RL project.
• Job Notes: Some items have already been ordered; the remaining budget is £8,378.85.
• Status: With Lucy Beasley to complete.

Wellsbourne Drop-in Café (May-24):

• Description: Funding for the drop-in café project.
• Job Notes: The first instalment was paid on 03/07/24.
• Bid Amount: £8,588.00.
• Status: With Lucy Beasley to complete

Main Bids Summary (Central/East)

1. Craven Vale (Apr-22):
2. • Installation of New Steps
   • • Bid Amount: £6,380.00.
     • Status: Spoke to Alan, still wanted ASAP as of Oct 24.
3. Craven Vale (Apr-22):
4. • Installation of New Path
   • • Bid Amount: £4,500.00.
     • Status: Spoke to Alan, still wanted ASAP as of Oct 24.
5. Craven Vale (Jul-22):
6. • Install New Steel Door
   • • Completion Date: Initial installation planned for 22-Apr.
     • Bid Amount: £3,850.00.
     • Status: Spoke to Alan, still wanted ASAP as of Oct 24.
7. Craven Vale (Oct-22):
8. • Southwater Close New Allotment
   • • Approval Date: Approved in Oct 22.
     • Bid Amount: £6,193.00.
     • Status: On hold, waiting for the Community workshop.
9. Craven Vale (Date unspecified):
10. • Contribution Towards Southwater Project
    • • Bid Amount: £10,000.00.
      • Status: On hold and ring-fenced until further notice

Quick Bids Summary (North)

6. Hornby Road (Jul-24):
7. • Description: Planting project.
   • Bid Amount: £1,000.00.
   • Status: LB to order, with the resident arranging the gardener. LB to pay.
8. Jasmine Court Residents Association (Sep-24):
9. • Description: Seated yoga lessons.
   • Job Notes: £50 paid on 09/10/24.
   • Bid Amount: £1,000.00.
   • Status: LB to pay.
10. Laburnam Grove (Sep-23):
11. • Description: Waterbutt and guttering installation.
    • Job Notes: Approved in Sept 23. Still wanted as of Oct 24 (confirmed with Greg Evans).
    • Bid Amount: £800.00.
12. Laburnam Grove (Jul-24):
13. • Description: Seated yoga classes.
    • Job Notes: £200 paid on 11/09/24 and £150 paid on 09/10/24.
    • Bid Amount: £1,000.00.
    • Status: LB to pay.
14. Lindfield Court Garden and Social Club (Sep-24):
15. • Description: Chair yoga sessions.
    • Bid Amount: £1,000.00.
    • Status: LB to pay the teacher.

Main Bids Summary (North)

11. Action for Bevendean Community (March 24 Underspend):
12. • Description: Installation of a noticeboard.
    • Bid Amount: £1,125.00.
    • Status: Waiting for contractor to be appointed; check with Jordan/Kay.
13. Barcombe Place (Apr-22):
14. • Description: Fence painting, installation of a new gate, and garden sundries.
    • Job Notes: £258.79 remaining in the budget.
    • Bid Amount: £1,194.66.
    • Status: LB to pay.
15. Coldean (22/23 Main Bid):
16. • Description: Insulation and new heating for the Coldean community building.
    • Job Notes: Approved in April 22 by the North panel, referred to HIAMS for additional repairs.
    • Bid Amount: £9,192.22.
    • Status: With Geof Gage for completion; £9,192.22 allocated for payment.
17. East Mouslecoomb (22/23 Main Bid):
18. • Description: Path improvements at Moulsecoomb Woods.
    • Job Notes: Approved in April 22 by the North panel.
    • Bid Amount: £4,134.68.
    • Status: Marked as URGENT.
19. Highfield Road, Coldean (Oct-22):
20. • Description: Excavation and installation of new block and slab steps, including a handrail and bench at the top of the pathway.
    • Bid Amount: £3,657.06.
    • Status: Marked as URGENT

Quick Bids Summary (West)

1. Elizabeth Court (Sep-24):
2. • Description: Seated yoga classes.
   • Job Notes: £50 paid on 09/10/24.
   • Bid Amount: £1,000.00.
   • Status: LB to pay.
3. Muriel House Gardeners (Sep-24):
4. • Description: Purchase of garden items.
   • Job Notes: LB to buy a garden centre voucher.
   • Bid Amount: £500.00.
   • Status: LB to pay.
5. Sanders House (Jul-24):
6. • Description: Seated yoga classes.
   • Job Notes: £100 paid on 11/09/24 and £150 paid on 09/10/24.
   • Bid Amount: £1,000.00.
   • Status: LB to pay.

Main Bids Summary (West)

1. Clarendon & Ellen (20/21):
2. • Description: Supply and install new galvanised key clamp railings for bin areas.
   • Notes: Approved by CP&G. Work was never completed due to cars and a container obstructing the area.
3. Clarke Court (22/23 Main Bid):
4. • Description: Installation of water butts and storage solutions.
   • Job Notes: Approved in April 22 by the West panel; storage grant sent to residents but no receipts received. Status of water butts uncertain.
   • Bid Amount: £1,500.00.
5. Evelyn Court (March 22 Overspend):
6. • Description: Rotovate and level an area, reseed or turf, and purchase various garden items.
   • Job Notes: Items ordered by SB, £100 e-gift card, benches ordered on 14/10/22 (£799.98), and a £500 garden centre voucher paid on 20/04/23.
   • Bid Amount: £10,000.00.
7. Hazelholt (March 24 Underspend):
8. • Description: Seated yoga classes.
   • Job Notes: Multiple payments made: £50 (15/05/24), £250 (03/07/24), £150 (18/07/24), £300 (11/09/24), and £150 (09/10/24).
   • Bid Amount: £2,600.00.
   • Status: LB to pay.
9. Ingram Crescent Residents Group (March 22 Overspend):
10. • Description: Installation of 9 water butts.
    • Job Notes: Approved in March 22. Wish Court is complete, awaiting a quote for 4" down pipe diverters.
    • Bid Amount: £1,700.00.
    • Status: Needs CEO follow-up.
11. Muriel House (20/21) (new worktop, sink unit, and plug socket relocation).
12. • Job Notes: Sent to Oakville for recosting; visit planned.
    • Bid Amount: £2,500.00.
    • Status: Urgent, add to contractor list.
13. Muriel House (Oct-22):
14. • Description: New porch and tip-up seats.
    • Job Notes: Approved in Oct 22, KP sourcing a contractor.
    • Bid Amount: £4,751.13.
    • Status: Urgent, add to contractor list.
15. Muriel House (May-24):
16. • Description: Seated yoga classes.
    • Job Notes: Payments of £150 (03/07/24), £150 (18/07/24), £350 (11/09/24), and £150 (09/10/24).
    • Bid Amount: £2,400.00.
    • Status: LB to pay.
17. Woods House Residents Association (May-24):
18. • Description: Smiling sessions singing activity.
    • Job Notes: 1st instalment (£3,475) paid on 13/06/24, 2nd instalment (£3,475) paid on 03/09/24.
    • Bid Amount: £9,990.00.
    • Status: LB to pay.

Budget Summary by Area

1. Central
2. • Total Budget: £63,468.86
   • Quick Bids Spent to Date: £8,999.49
   • Main Bid Spend (May Panel): £44,314.37
   • Main Bid Spend (November Panel): £0.00
   • Total Main Bid Spend: £44,314.37
   • Total Remaining: £10,155.00
   • Total Spent: £53,313.86
3. North
4. • Total Budget: £86,596.63
   • Quick Bids Spent to Date: £13,088.18
   • Main Bid Spend (May Panel): £9,966.43
   • Main Bid Spend (November Panel): £0.00
   • Total Main Bid Spend: £9,966.43
   • Total Remaining: £63,542.02
   • Total Spent: £23,054.61
5. East
6. • Total Budget: £59,981.56
   • Quick Bids Spent to Date: £3,000.00
   • Main Bid Spend (May Panel): £49,433.14
   • Main Bid Spend (November Panel): £0.00
   • Total Main Bid Spend: £49,433.14
   • Total Remaining: £7,548.42
   • Total Spent: £52,433.14
7. West
8. • Total Budget: £68,936.95
   • Quick Bids Spent to Date: £4,376.41
   • Main Bid Spend (May Panel): £12,390.00
   • Main Bid Spend (November Panel): £0.00 390.00
   • Total Remaining: £52,170.54
   • Total Spent: £16,766.41

Overall Totals

• Total Budget: £278,984.00
• Quick Bids Spent to Date: £29,464.08
• Total Main Bid Spend (May Panel): £116,103.94
• Total Main Bid Spend (November Panel): £0.00
• Total Main Bid Spend: £116,103.94
• Total Remaining: £133,415.98
• Total Spent: £145,568.02

General Notes:

• The majority of the budget remains in the North area, with significant remaining funds of £63,542.02.
• The East and Central areas have used most of their budgets, with lower remaining balances.